How much time do teams spend on phone calls? To be honest, most of us spend more time in Zoom or Teams than we would like. And after each meeting, there is a feeling that half of the important things have already been forgotten, and the other half is written down somewhere, but it is no longer clear where.
Now imagine a day with 5-6 video calls. At each of the meetings, tasks, deadlines, and role allocation are discussed. You're trying to capture important things, but either your colleague's microphone isn't working, or you're distracted by messages in messengers. As a result, by the end of the day, my head is in a mess, and "something urgent" is hanging in the notes.
In order for meetings to really work for results, you need not only to prepare for them, but also to use tools that help you not to miss anything. They do a great job with it. AI solutions for transcription — they turn conversations into understandable notes and save the team time.
Transcription of meetings is the process of automatically converting the speech of participants in a video conference into a text format. Modern solutions use artificial intelligence to create accurate transcriptions, highlight key points, and structure information.
AI services take over the routine work:
they record everything that was said at the meeting;
the voices of the participants are distinguished;
highlight the most important;
formulate a list of tasks and questions based on the results.
As a result, information is not lost, and the team can quickly return to the desired part of the dialogue.
There are already many different platforms on the market for meeting sammarisation, for example Fireflies.ai , tldv.io , MeetGeek.ai and others. They integrate with Zoom, Teams, and Google Meet and allow you to save meeting minutes in a convenient way.
The main features of AI assistants at a meeting:
- They keep everything on the shelves. You can find all the Sammari for a month in a couple of clicks.
- They take out the main thing. Instead of a 40-minute meeting, you get only the highlights.
- Record the agreements. Highlights key solutions, tasks, and deadlines automatically.
- Simplify collaboration — notes can be shared with colleagues or integrated into task managers.
We at LighTech have developed LighTopic's AI solution for transcribing and sammarizing meetings. Our service turns corporate communications into a smart knowledge graph: each discussion is structured, linked to previous data, and recommendations and tasks are automatically generated. Integration with popular platforms makes all information accessible and useful to the team in real time.
The team starts working more independently. Previously, the team leader had to be present at all meetings, control everything, and remind everyone. Now you can read the transcript and understand what's going on.
With the help of transcripts, you can see who speaks most often at meetings, which topics cause recurring problems and where excessive emotionality is present. Such an analysis helps to understand what is going wrong in the processes.
And another bonus is that you don't have to drag everyone to every meeting. It is enough for one person to participate, and then the rest will read the extract. This results in huge savings of time and resources.
AI assistants solve the main problems of modern teams. Business gets results:
They stop wasting time trying to remember what they agreed on.
They do not lose information, even if a key employee is ill or has quit.
Tasks are planned precisely because everything is written down and structured.
There are fewer misunderstandings and "I thought you were thinking."
This is a lifesaver for startups and remote teams. When you have 10 people in different cities and everyone is busy with their own business, such tools help you not to fall apart as a team.
Transcription is when an AI secretary listens to what you say in a meeting and writes everything down as text. It's like you have an assistant who quickly types everything he hears.
Transcription helps businesses keep all the important details of meetings in a structured way. This makes it easier to track agreements, monitor deadlines and tasks, see project progress, and identify problematic issues. Transcripts of meetings allow you to analyze the work of the team, improve processes, and make decisions based on accurate information, rather than on memories or fragmentary notes.
It is enough to ensure good sound quality and stable connection to the platform. Modern AI solutions are able to recognize the speech of several participants at the same time, separate them by voice and automatically highlight the main points, so that the whole process goes almost unnoticed by the team.
For remote teams, transcription is a real lifesaver. It records all the arrangements so that each participant, regardless of time zone or employment, can quickly get a complete picture of the discussion. This reduces misunderstandings, saves time on repeated calls, and allows the team to work more harmoniously, even if colleagues are located in different cities or countries.
