How many hours a week does your team spend searching for information in correspondence? How long does it take to coordinate vacations? And how much is it for manually compiling project reports?
If you roll your eyes reading these questions, then it's time to change something. Teams lose up to 30% of their time on a routine that can be automated. If you don't offload employees and implement modern digital solutions, they will sink into the OS and burn out.
At LighTech, we understand all the pains of organizational processes well, because we have faced them ourselves. Our team consists of 35+ employees who simultaneously lead dozens of projects. We were looking for a tool that would automate HR processes and project work, link everything into a single system, and make it easier for managers to control business processes.
We didn't find a suitable solution, so we created it ourselves, based on the needs of the teams. This is how the LighTeams platform was born, a system that grew out of practice and daily tasks.
Let's figure out how Lightimes will help save time for everyone involved in the company.
The system automates the coordination of vacations and time off, freeing HR from the routine with tables and correspondence. All applications can be submitted and approved in one place. On the Lightimes platform, employees can see how many vacation days they have left, how many days off and sick days they have had, and managers can easily track who hasn't had a rest in a long time and who needs to take a break.
In LighTeams, each project has its own board where you can store all the important information: documents, files, solutions, and discussions. It is easy to structure data using categories. For example, it will be faster and easier for new employees to get involved in the work process, and for managers to monitor projects.
Kanban boards allow you to see the status of all tasks in real time: what is in progress, what is under review, what is completed, with an indication of those responsible and deadlines. There is no need to waste time on phone calls and clarifying "who is doing what" or "when it will be ready." Dragging the card automatically updates the status, and meetings become shorter, freeing up time only to discuss important issues and blockers.
The time tracker shows where employees' time is actually going and how resources are distributed across projects. All activity is recorded automatically, and analytics clearly displays the workload of the team and individual specialists. Managers can see bottlenecks and overloads, and employees can understand their productivity and optimize the workflow.
In LighTeams, the notification system itself reports on new tasks, changes in projects, and upcoming deadlines, selecting only what is relevant for each employee. Managers and employees no longer waste time constantly checking services and emails, do not miss important updates, and can fully focus on key tasks, increasing productivity and reducing distractions.
Zooming with LighTeams
As the team grows, we need a service that can handle scaling. Lightimes has no restrictions on the number of users — a free tariff is enough for a small startup, an extended plan is suitable for medium-sized companies, and we offer customized solutions to large corporations.
If there are already more than five or ten people in the team, and coordination becomes more complicated, LighTeams will help to restore order. You don't have to waste time searching for the right file in correspondence or wait a few days for a vacation or a document to be approved. Everything is stored in one place, and you can immediately see who is doing what and what deadlines for projects.
The platform is convenient for remote and hybrid teams. When everyone works from different cities (as we do at LighTech) and offices, it is important that processes remain transparent and decisions are made quickly.
HR departments and managers to automate routine processes such as vacations, sick days, time off, and onboarding.
For project teams to plan, visually manage tasks through kanban boards, and use a time tracker.
Businesses of any scale, from small to large, where it is important to see a transparent picture of processes and increase the effectiveness of interaction.
IT companies and marketing agencies that need a productive digital environment to manage projects, employees, and resources.
Educational organizations and EdTech platforms - for collaboration, monitoring progress, and structuring knowledge between teachers, students, and supervisors.
LighTeams does not have a demo version, but there is a full-fledged free plan that you start using immediately after registration. Project management, task tracker, and time tracking are all available without fees or time limits.
At first glance, spreadsheets, mail, and messengers seem sufficient. But as the team grows and the number of tasks increases, so does the amount of manual coordination. Managers spend hours checking statuses, employees spend hours searching for information and reports, and HR spends hours on approvals.
Automation removes these losses: the system itself notifies about deadlines, generates reports, and helps you see the download. As a result, up to several working days per month are saved for each team member — that's dozens of hours that can be spent on business development.
The main thing is to choose the basic processes that cause the most stress (for example, vacation applications, task accounting, or time tracking). LighTeams is set up so that the team can get started without lengthy training: the interface is intuitive, and the project and role templates are ready.
If necessary, the solution can be implemented step—by-step, from the pilot team to the entire company. This way you can seamlessly integrate the system into your workflow without resistance and with quick effect: after the first week, users can see how much time they have actually managed to free up.
